and Last updated: December 5, 2025
1. Agreement to Terms
By accessing or using aichatsystems.io (the “Site”) and any products, services, or content provided through it (collectively, the “Services”), you agree to be bound by these Terms and Conditions (the “Terms”). If you do not agree, you must not use the Site or Services.
2. Eligibility
You must be at least 18 years old or the age of majority in your jurisdiction to use the Services. By using the Services, you represent and warrant that you meet this requirement and have the authority to enter into these Terms.
3. Use of the Site and Services
You agree to use the Site and Services only for lawful purposes and in accordance with these Terms. You must not:
Use the Services in any way that violates applicable laws or regulations.
Interfere with or disrupt the security, integrity, or performance of the Site or Services.
Attempt to gain unauthorized access to any systems, accounts, or networks connected to the Site.
4. Accounts and Security
If you create an account, you are responsible for maintaining the confidentiality of your login credentials and for all activities under your account. You agree to notify us promptly of any unauthorized use or security breach.
5. Intellectual Property
All content, trademarks, logos, graphics, and software on the Site are owned by Ai Chat Systems Inc. or its licensors and are protected by intellectual property laws. You are granted a limited, non-exclusive, non-transferable, revocable license to access and use the Site and Services for your personal or internal business use only. You may not copy, modify, distribute, sell, or create derivative works from any part of the Site or Services except as expressly permitted in writing.
6. User Content
If you submit, upload, or transmit any content, data, or materials (“User Content”) through the Site or Services, you represent that you have all necessary rights to do so. You grant Ai Chat Systems Inc. a non-exclusive, worldwide, royalty-free license to use, host, store, reproduce, and display User Content solely for the purpose of operating and improving the Services. You remain responsible for your User Content and must ensure it does not violate any law or third-party rights.
7. Third-Party Services and Links
The Site may contain links to third-party websites or may integrate third-party services or tools. These third parties are not controlled by Ai Chat Systems Inc., and Ai Chat Systems Inc. is not responsible for their content, policies, or practices. Your use of any third-party sites or services is at your own risk and subject to their terms and policies.
8. Fees and Payments (if applicable)
Certain Services may be offered on a paid basis, such as subscription plans or usage-based fees. By selecting a paid Service, you agree to pay all applicable fees in accordance with the pricing and billing terms presented to you. Unless otherwise stated, all fees are non-refundable. Ai Chat Systems Inc. may update its pricing and fees from time to time, with notice where required by law.
9. No Professional or Legal Advice
The AI-powered Services provided through the Site may generate content or responses based on user input and available information. Such outputs are for informational purposes only and do not constitute professional, legal, financial, medical, or other advice. You are solely responsible for evaluating and verifying any outputs before relying on them or acting on them.
10. Privacy
Your use of the Site and Services is also governed by our Privacy Policy, which explains how we collect, use, and share your information. By using the Services, you consent to our data practices as described in the Privacy Policy.
11. Disclaimer of Warranties
The Site and Services are provided on an “as is” and “as available” basis, without any warranties of any kind, whether express or implied. To the fullest extent permitted by law, Ai Chat Systems Inc. disclaims all warranties, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement. Ai Chat Systems Inc. does not warrant that the Site or Services will be uninterrupted, error-free, secure, or free of harmful components.
12. Limitation of Liability
To the maximum extent permitted by law, Ai Chat Systems Inc. and its officers, directors, employees, and agents will not be liable for any indirect, incidental, consequential, special, or punitive damages, or any loss of profits or revenues, arising out of or in connection with your use of the Site or Services, even if advised of the possibility of such damages. To the extent permitted by law, the total liability of Ai Chat Systems Inc. for any claim arising out of or relating to the Site or Services will not exceed the amount you paid (if any) for the Services during the three (3) months prior to the event giving rise to the claim.
13. Indemnification
You agree to indemnify, defend, and hold harmless Ai Chat Systems Inc. and its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses (including legal fees) arising out of or in any way connected with your use of the Site or Services, your User Content, or your violation of these Terms or applicable law.
14. Governing Law and Disputes
These Terms are governed by and construed in accordance with the laws of [Province/State] and [Country], without regard to its conflict of laws principles. Any dispute arising out of or relating to these Terms or your use of the Site or Services will be resolved in the courts located in [City, Province/State], and you consent to the personal jurisdiction of such courts.
15. Termination
Ai Chat Systems Inc. may suspend or terminate your access to the Site or Services at any time, with or without notice, if it believes you have violated these Terms or pose a risk to the Site, Services, or other users. Upon termination, your right to use the Site and Services will immediately cease.
16. Changes to These Terms
Ai Chat Systems Inc. may update these Terms from time to time. When changes are made, the “Last updated” date at the top will be revised. Changes are effective when posted unless a later date is specified. Your continued use of the Site or Services after changes become effective constitutes your acceptance of the updated Terms.
17. Contact Information
If you have any questions about these Terms, please contact:
Ai Chat Systems Inc.
Email: [email protected]
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Privacy Policy
Last updated: December 2025
1. Introduction
This Privacy Policy explains how Ai Chat Systems Inc. (“Ai Chat Systems”, “we”, “us”, or “our”) collects, uses, discloses, and protects personal information when you visit aichatsystems.io (the “Site”) or use our products and services (the “Services”). By using the Site or Services, you agree to the collection and use of information in accordance with this Privacy Policy.
2. Information We Collect
We may collect the following types of information:
Contact information: name, email address, phone number, business name, and similar details when you submit forms, book demos, or contact us.
Account information: login credentials and profile details if you create an account.
Usage data: pages visited, links clicked, time spent, and other analytics data collected via cookies and similar technologies.
Technical data: IP address, browser type, device identifiers, operating system, and access times.
Communication data: messages and content you send to us, including chatbot conversations where applicable (to the extent they contain personal information).
3. How We Use Your Information
We use personal information for purposes such as:
Providing, operating, and maintaining the Site and Services.
Setting up and managing your account, including authentication and customer support.
Responding to inquiries, demo requests, and support tickets.
Improving and developing the Site, Services, and AI models (for example, monitoring performance and enhancing features).
Sending administrative messages, service updates, and—where permitted—marketing communications.
Complying with legal obligations and enforcing our terms and policies.
4. Legal Bases for Processing (if applicable)
Where required by applicable law (such as in the EU/UK), we process personal information on the following legal bases:
Your consent (for example, to send certain marketing communications or set optional cookies).
Performance of a contract (for example, to provide Services you sign up for).
Compliance with legal obligations.
Our legitimate interests (for example, to secure our Site, prevent abuse, and improve Services), provided these are not overridden by your rights and interests.
5. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to:
Remember your preferences and settings.
Analyze traffic and usage patterns.
Improve Site performance and user experience.
Support marketing and analytics tools.
You can manage cookies through your browser settings and, where required by law, through cookie consent mechanisms on the Site. Disabling certain cookies may affect functionality.
6. How We Share Information
We may share personal information with:
Service providers and vendors who perform services on our behalf (such as hosting, analytics, CRM, payment processing, or email delivery), under appropriate confidentiality and data protection obligations.
Business partners or resellers where necessary to deliver joint services or support.
Professional advisors (such as lawyers or accountants) as needed.
Authorities or other parties when required by law, legal process, or to protect our rights, property, or safety or that of others.
In connection with a business transaction (such as a merger, acquisition, or asset sale), subject to appropriate protections.
We do not sell personal information in the traditional sense. Where local law defines “sale” or “sharing” more broadly (for example, for targeted advertising), additional disclosures and choices may apply in a jurisdiction-specific addendum.
7. International Data Transfers
Your information may be stored and processed in countries other than where you reside, which may have different data protection laws. When transferring personal information internationally, we take steps designed to provide an appropriate level of protection in accordance with applicable law (for example, standard contractual clauses where required).
8. Data Retention
We retain personal information only for as long as necessary to fulfil the purposes described in this Privacy Policy, including to comply with legal, tax, or accounting requirements, resolve disputes, and enforce our agreements. When information is no longer needed, we will delete or anonymize it in a reasonable timeframe.
9. Security
We use reasonable technical and organizational measures designed to protect personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.
10. Your Rights and Choices
Depending on your location and applicable law, you may have rights such as:
Access: request a copy of the personal information we hold about you.
Correction: request that we correct inaccurate or incomplete information.
Deletion: request that we delete your personal information, subject to legal exceptions.
Restriction: request that we limit how we use your information.
Objection: object to certain processing, such as direct marketing.
Portability: request your information in a structured, commonly used, machine-readable format.
Withdrawal of consent: where processing is based on consent, you may withdraw it at any time.
To exercise these rights, contact us using the details in the “Contact Us” section. We may need to verify your identity before responding.
11. Children’s Privacy
The Site and Services are not intended for, and we do not knowingly collect personal information from, children under 18 (or the minimum age in your jurisdiction). If you believe a child has provided personal information to us, please contact us so that we can take appropriate steps to delete it.
12. Third-Party Sites and Services
The Site may contain links to third-party websites or services that we do not control. This Privacy Policy does not apply to those third parties, and their privacy practices are governed by their own policies. You are encouraged to review the privacy policies of any third-party sites or services you use.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When changes are made, we will revise the “Last updated” date at the top. In some cases, we may provide additional notice (such as on the Site or by email). Your continued use of the Site or Services after the updated policy becomes effective means you accept the changes.
14. Contact Us
If you have questions or requests regarding this Privacy Policy or our privacy practices, please contact:
Ai Chat Systems Inc.
Email: [email protected]
If you share your main operating jurisdiction (e.g., PEI/Canada, US, EU focus) and whether you are processing any sensitive data or only standard business contact/usage data, this can be tightened up with more specific language on consent, data processing agreements, and international transfers.